What is a Property Manager?

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The real estate sector is becoming more diverse and competitive every year. And because some property owners own multiple properties or live far away from those they own, some find that delegating their tasks to a property manager is a necessity more than a choice. 

However, as traditional real estate roles change, so must property managers – especially if they want to provide the best value for those that hire them while keeping up with a rapidly evolving property management industry.

Ultimately, a good property management company will bring value to your real estate investment, whether it is a rental property, residential, commercial, or otherwise. A professional property manager will be able to not only manage your rental units and save you time and stress, some also have the versatility to handle the more complex tasks that involve condo syndicate management.  

What Tasks Does a Property Manager Take On? 

A property manager provides assistance at a real estate property, whether that property is a residential or a commercial one. They can be responsible for the complete daily operations of multiple properties, from top to bottom, or just a few elements. The type of property they manage and the terms of their contract agreement determine their responsibilities. 

Property manager responsibilities can include:

  • Communicating with and screening tenants  
  • Setting, collecting, and adjusting rent 
  • Handling leases, complaints, and moving issues
  • Maintenance, upkeep and repairs
  • Negotiating with and hiring contractors
  • Maintaining financial records
  • And more

What Are the Must-Have Skills of a Property Manager? 

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Without the proper knowledge of the law and issues of compliance, a property owner can find themselves incurring unnecessary costs. Consequently, a property management professional in Montreal today should be well-versed in landlord and tenant laws. 

As mentioned above, they must be familiar with the criteria for screening tenants, handling a security deposit, terminating a lease, evicting a tenant, compliance, and the proper housing safety standards. That said, managing the budget, maintaining your property, and updating tenant records are also an important part of the service. But that’s not all a property manager can do if they are part of a property management team.

With a team committed to the effort, property management services can also include experts in land assembly, development, design, construction, sales and leasing. From this perspective, they can attend to condo syndicate management, a more complex task than simple residential property management. 

Condo Syndicate Management

In addition to preparing a budget and monthly financial statements, these professionals can also act as site managers who makes a number of visits per week, are available by phone 24 hours a day, and can do everything from preparing and organizing the annual general meeting of the condo, providing all the necessary documentation, as well as taking part in the special meetings that elect a new condo board.

By maintaining proper records, property management specialists can keep an eye on the cashflow coming in and leaving your property and help you prepare for tax season, whether you own a condo or a residential unit. An organized professional will also provide clear documentation on each of your tenants, such as: 

  • Signed leases 
  • Maintenance requests 
  • Complaints 
  • Costs of repairs 
  • Record of rent collection 
  • Insurance costs 

What Millennial Property Managers Have to Offer

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Today’s millennial property managers offer tech-savvy and next-generation problem-solving skills. Eager to find a new way of doing things and help the industry evolve, not only do they have a solid understanding of the market, their familiarity with technology helps them stay on top of any market changes. 

Moreover, their tech savvy mindset has allowed them to sufficiently adapt your office infrastructure, helping to streamline your daily operations. As more businesses are moving their data to the cloud, property managers with a strong knowledge of technology are on the rise, and can save your business from paying additional or unnecessary costs. 

Most importantly, they are also conscious of sustainable environmental practices, from going paperless, to prioritizing recycling and composting, and more. With these priorities in mind, millennial property managers may be able to improve your property’s operations while also reducing its carbon footprint. Who doesn’t want a building that is clean, green, prosperous and beneficial to the environment? 

Grow Your Investment with the Right Property Manager

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When you browse through the profiles of different property management companies, you’ll get a better idea of their individual pros and cons. Once you’ve narrowed down the list to a few possible candidates, compare their services and play detective by looking for:

  • Hidden fees
  • Mark-ups
  • Cancellation fees
  • Penalties

Do Your Due Diligence

When choosing a company to manage your building or buildings, your due diligence should include an in-person or phone consultation where you’ll discuss important aspects, such as possible increases in their fees and whether or not those potential changes are within your budget. 

Ultimately, it’s very important to be on clear terms about what you can expect, and you’ll want to avoid the hassle of starting the search for a new property management company next year. While property managers need time to get used to your building’s way of operation in order to understand how best to meet the needs of the tenants (and your expectations), ultimately it is up to you to make those expectations clear, and to make them clear up front.  

At T.R.A.M.S Property Management, we’re happy to provide the answers to your questions, and we’re proud of our track record of success. Send us an email at info@tramsmgmt.com, or pick up the telephone for a good old-fashioned call at 514-341-8600. You’ll be glad you did!

Why Choose Us?

We are committed to protecting your investment, continuously enhancing the levels of our performance and maintaining open and clear channels of communication. Honesty and integrity are paramount at T.R.A.M.S Property Management.


From apartments to lofts to vacation rentals, we offer a wide range of residential and commercial property services. Our Montreal property managers work closely with you to determine exactly what you need, our in-house team of experts plans, facilitates, and executes the process seamlessly.


With nearly four decades of service in Montreal, T.R.A.M.S Property Management has proven to be a leading property management company in the area. If you are an owner of rental properties, you will gain many benefits when you partner with us, including:


  • Building Administration
  • Maintenance and Property Care
  • Tenant Retention Programs
  • Condo Syndicate Management
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Referral Program

If you own a condo and would like to benefit from our property-management expertise, refer us to your syndicate of co-owners and, if it signs on with us, you will receive a cheque of up to $ 1,000. For more information on this program, please call 514-341-8600 or by e-mail at info@tramsmgmt.com.